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Pre-Award Administration
The pre-award team assists CAS faculty in developing proposals for external funding and is the first point of contact for faculty planning to apply for a grant.
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CAS Pre-Award Contacts
- If you have identified a funding opportunity, please complete the (ISP).
- For all other proposal development inquiries, please contact caspreaward@american.edu.
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Gregory Rice CAS Pre-Award Grants & Contracts Coordinator CAS | Research Administration
Proposal Development Support
The pre-award team supports faculty in the pursuit of their research goals from the initial planning stage to proposal submission and serves as a liaison between PIs and support offices at Â鶹ÊÓƵ×÷Æ·and externally. The CAS pre-award office will:
- Create submission workplan and timeline with CAS faculty
- Develop proposal budget
- Review proposals for responsiveness to RFP and technical specifications
- Ensure compliance with rules, regulations, policies and procedures in conjunction with CAS, Office of Sponsored Programs (OSP), relevant departments and other Â鶹ÊÓƵ×÷Æ·offices
- Route proposals for internal review and approval
- CAS Procurement Acknowledgement
- Please find the following 2 documents sÌýatÌýOSARA Forms & Templates:
— Subrecipient Commitment Form
— Subrecipient Monitoring Pre-Qualifying Questionnaire
Internal Routing Timeline
As Early as Possible Complete ISP Form
As soon as you’ve identified a funding opportunity, please complete theÌýÌýform (ISP) and contact caspreaward@american.edu with any questions.
10 Days to Deadline Documents Received by CAS Pre-Award
At least 10 business days before the project deadline, the final budget, budget justification, and nearly final narrative must be sent to caspreward@american.edu.
As most of the review takes place at the CAS level, our office requires at least 5 business days to review proposal documents for accuracy and compliance and to obtain approval for institutional commitments such as course releases, cost-share, new positions, use of space, etc.
5 Days to Deadline Pre-Award Submits Documents to OSP
CAS Pre-Award releases documents to OSP for institutional processing.* OSP then obtains necessary signatures and conducts overall review.
*Please note that the PI has until 2 business days before the deadline to finalize the proposal narrative.
Deadline OSP Approves & Submits
OSP approves and submits proposal.
After securing all necessary institutional signatures and approvals, OSP submits the proposal to the sponsor and notifies the PI and CAS Pre-Award.
Frequently Asked Questions
I have identified a funding opportunity. What do I do now?
Please complete Intent to Submit a Proposal Form (ISP Form) and CAS Pre-Award will get back to you with next steps.
Does my proposal need internal approval?
All requests for grant funding to be managed by Â鶹ÊÓƵ×÷Æ·will require CAS and Â鶹ÊÓƵ×÷Æ·approval prior to submission.
What are the standard proposal documents?
Most sponsors require a proposal narrative, detailed budget and budget justification. CAS Pre-Award will advise on developing proposal narrative document(s), will develop a budget for internal route as well as the budget in the sponsor required template and will provide templates for developing a budget justification. Please note that proposal components vary by sponsor. CAS Pre-Award will provide a checklist of required documents upon request.
Does my proposal require IRB approval?
Please see the IRB Determination Tool.